Here’s the basic formula that I’ve developed using the tools from Getting Things Done:
1) Anything that I need to do or want to think about ends up in one of three inboxes. I have a physical inbox in my office, my e-mail inbox, and my evernote inbox (I also have voice mail, but I don’t really get a lot of messages that way). What these inboxes do is serve as hoppers for me to store information, or tasks until I can get around to dealing with them.
2) Each day I process my inboxes by dealing with each item and deciding what to do with it. If something is in my inbox there are only two things that it can be there for. It’s either for reference or for me to do something with. If it’s for reference I can look it over and decide whether to throw it away or to keep it for later reference. If it needs an action associated with it I will either do the action (if it takes less than 2 minutes), or put it on a list that I review every day and get to it when I can.
3) In conjunction with my calendar, each day I review my action list and my project list to see what needs to get done and I do it.
4) There are a few other steps like reminders for items that I want to get to later, weekly reviews, etc. but this is the basic system.
I know this sounds incredibly simplistic and that’s really the beauty of the whole system. Because I know that all of my work responsibilities have been captured in this system, I can approach each day with a clear mind and a sense of confidence that nothing has slipped through the cracks.
Getting Things Done won’t improve your spiritual life, help your relationship with your kids, or give you a better marriage (that’s what the Bible is for), but it is an excellent tool for clearing your mind from all of the clutter of day to day life and helping you to focus more intently on the things in life that really do matter. I highly recommend it.
It's from here, via the invariably useful Matt Perman.